Job: Admin Manager/Finance Manager at Afrobeatsglobal International Limited
Help implement strategic human resource policies that enable the Corporation to effectively fulfill its mandate by recruiting the right type of staff, deploying and developing them effectively.
– Administer letters of appointment and other personnel documents in relation to the appointment of personnel.
-Ensure and update accurate job descriptions for all positions within the company.
– Must help plan and ensure the systematic induction of all new employees of designations.
– Track attendance of all staff on a daily basis in accordance with company requirements and standards.
Track annual leave database, eligibility, used and closing annual leave balances for all staff.
– Write and prepare monthly payroll for all staff and present to CEO for approval.
Assist in coordinating staff training activities in accordance with the human resource development strategy.
Implement and evaluate training programs for staff development.
Maintain and coordinate employee motivation and recognition programs.
Provide guidance to staff on career development.
Develop and implement staff retention processes to minimize attrition rates.
Prepare employee termination notices and related documentation and conduct exit interviews with the Operations Manager to determine reasons for resignation.
Maintain all personnel records, files, registers and databases, as well as HR forms.
Manage internal and external requests, respond to information requests and maintain information flows with business areas.
Administer employee allowances and reimbursements.
Maintain effective relationships with internal and external stakeholders.
Perform administrative duties associated with meetings, including taking minutes, maintaining attendance records and circulating minutes.
Invoice customers in a timely manner and register the debtor’s payment.
Reconcile all bank accounts daily.
Ensure timely and accurate processing of income and expense transactions.
Ensure that procurement and payments, and credit control systems are regularly reviewed, and recommend and implement improvements.
-Ensure that the organization’s income is promptly collected, accounted for and secured.
BSc. in business management, administration or human services
At least two years of experience in an office management, finance and administration role.
Other selection criteria (skills, knowledge and experience):
Working proficiency in computer programs, including Microsoft Word, Power Point and Excel, and familiarity with client management systems.
Understanding of the challenges, importance and issues of working within the administration.
Demonstrated time management and organizational skills, including the ability to multi-task; prioritize, and a willingness to keep abreast of all relevant technological changes by completing the training required by the position.
Natural problem solver; ready to initiate and lead in unpredictable circumstances.
Ability to assess, analyze and make critical decisions.
Attention to detail and ability to organize complex information with precision and precision.
Highly motivated with an ability to solve practical problems and follow written, verbal or other instructions.
Demonstrated ability to set priorities and meet deadlines.
Tact and discretion at all times.